Zoho Books is online accounting software that manages your business finances. It is a very usable system offering flexibility and depth for all your bookkeeping requirements. Business transactions are streamlined with incomings and outgoings all tracked. Using online accounting software means you can keep in touch with your business wherever you are. It is suitable for businesses of all sizes including freelancers. No installations or downloads are needed to use the software and an app is also available for IOS and android devices. In our last article, we discussed why you need accounting software and this time Relativity, the business technology specialists based in East Sussex looks at Zoho Books in detail to discover how it will help you capture the entire financial picture of your business.

Features of Zoho Books

  • Invoicing
  • Estimates
  • Banking
  • VAT
  • Document management

Improve cash flow with faster payment of invoices

Invoicing and the management of incoming monies are made effortless. It allows you to send invoices with your company logo and they can be customised to reflect your brand. It’s good for your cash flow too, as invoices are paid more quickly. Automated reminders can be set if invoices are not paid on time. Customers can also be charged in their currency with your payment terms clearly displayed. 

Estimates can be created in seconds

Do you sigh at the thought of the time you will spend preparing an estimate for a client? That could all be a thing of the past with Zoho Books as they can be created in seconds using contact information, item details and prices that you have already saved. And what’s more, once your estimate is accepted, it can be converted to an invoice with just one click. Estimates can be created, customised, confirmed, checked and converted easily. 

Bank reconciliation is a breeze

Bank reconciliation is simplified and effortless. Your banking dashboard will give you accurate cash flow predictions, expected recurring payments and past reconciliations. Transactions can be categorised, matched and streamlined so that your business is always tax-ready.

File your VAT returns directly

The VAT man! You need never worry again as Zoho Books makes VAT compliance convenient by calculating what your owe, creating reports and tracking the VAT you have paid and reclaimed with HMRC. You can set up taxes before you start selling, enable the flat rate scheme, keep track of your digital service supplies and file returns directly.

No more data entry or filing with the Documents feature

The Documents features literally give you your own personal assistant. The auto-scan option allows you to scan receipts, invoices and bills, extracting the salient information ready to be converted into transactions. Files can be matched with transactions and there is increased collaboration with your accountant. 

Additional features of Zoho Books

  • Client Portal
  • Expenses
  • Project management
  • Inventory
  • Sales and Purchase orders
  • Online payments
  • Vendor portal

A client portal and expense and inventory tracking

Other features include a client portal where you can share recent transactions, speed up estimate approval, gain feedback and allow your clients to make bulk payments with the client portal. Your expenses are also tracked so that you can make future business decisions. It also makes life easier for your accountant. The hours you spend on a project can be tracked with Zoho Books and you can control multiple projects by creating new ones. Never run out of stock again with complete inventory tracking and monitoring of stock levels. You will know when to replenish items and any inventory changes that are due to damages or loss can be recorded in real time.

How can Relativity help you with your accounting software?

As with all Zoho products, a free trail is available as well as a free version, which is suitable for small businesses. Larger companies can choose between the standard, professional and premium plans. If you have made the decision to incorporate accounting software into your business, Zoho Books could be the solution you are looking for. Relativity, the business technology specialists based in Uckfield are here to help. If you would like to talk to us about Zoho Books, please call on 01825 280123 or email info@relativity.co.uk for more information.