If you are looking for increased productivity from your employees, you will need Human Resources automation. The management of HR is an essential and indispensable part of every company. It is a department that has often been perceived as involving manual processes. However, that isn’t the case any more as automation has moved into the HR department. The advances have been rapid and designed to streamline and speed up ways of working. Automation is designed to make the lives of those involved in your HR department easier, saving time and limiting the risk of mistakes. In this article from Relativity, the business technology experts with a base in East Sussex, we look at HR management and processes in more detail including what they involve. We also define Human Resources automation and the benefits it will have for your company including increased productivity and better employee morale.

What Does HR Management and Processes Involve?

It involves compliance, recruiting, on-boarding (all the required steps for an employee to be deployed and productive) and offboarding (separating an employee from your company), employee training and development. It also includes payroll and timekeeping, holiday and absences from work through sickness and the overall wellbeing of employees within a company.

What is HR Automation?

It boosts the efficiency of the department. This is achieved by removing the repetitive and tedious manual tasks so that HR staff can concentrate on decision- making duties, developing strategies and people-centred tasks. By using data, the long-term best uses of human talent can be identified.

Benefits of Human Resources Automation

• Improved productivity – fewer manual tasks leading to quicker processing
• Lower storage and printing costs with less paper-based processing
• Reduced employee turnover due to more job satisfaction and engagement
• More efficient hiring of staff
• Better business decisions through insightful reports
• Fewer data entry errors and lost/misplaced documents
• HR data is stored safely, is easily accessed and backed up
• Reduced costs in the long run

Automation Increases Productivity

Increased productivity is a key gain from automating your HR department. Automation minimises costly errors and your HR team will have the flexibility to focus on more important parts of their job. Wages, attendance, holidays and other information is readily available. Employees can easily submit expense claims, request leave and of course give anonymous feedback on the department. Paying employees quickly and easily is also good for staff morale.

No More Missing Papers or Guesswork Regarding Compliance

Papers can easily go missing and some important things can be overlooked when doing things manually. Human Resources automation means sensitive and important documents can quickly be located and any requests can be approved by a few clicks. Compliance can be an absolute minefield but automation eradicates the guesswork. Taking on any employee means sensitive information is required and it is essential that this is stored securely.

How Can Relativity Help You Automate Your Human Resources Department?

If you haven’t made the step to automate your HR department yet, you will certainly be falling behind your competitors. Decisions made in this department impact on the whole of your company. You could say that your HR employees are the lifeblood of any successful business. Your HR department through implementing automation processes will find recruiting, training and retaining employees much easier.

However, ensure that you do your research on the best automation tools for your company with all the features you need. If you would like to talk to the business technology specialists at Relativity, please call on 01825 280123 or email info@relativity.co.uk for more information.

Next time Relativity will be discussing Zoho People in more detail, the popular cloud based Human Resources (HR) management solution, which will take care of managing your workforce and employee related activities and concerns.

Human Resources software can help you to better manage personnel needs and support the development of your employees. Using old computer programs and keeping paper records are now outdated and if you haven’t already done it, you should be upgrading to a HR software system.

However, choosing the right software can be overwhelming and will be dependent on certain criteria including the industry you are involved with, the number of employees you have and of course the amount you want to pay. However once established, it will simplify your human resources, payroll and employment management tasks. In this article from Relativity we define HR management software, outline the advantages, the questions you should be asking before deciding and introduce you to Zoho People.

What is HR Management Software?

HR has an important role to play in the success of all businesses and as you grow, the capabilities of your software solutions should also grow. Human Resources software is a digital platform that allows companies to manage key tasks and processes including employee personal data, keeping track of employee daily working hours and monitoring holidays and leave. The software will also make benefits administration, performance management and the hiring of employees much easier. 

• Manage personnel-focused tasks
• Applicant tracking – job postings
• Benefits administration
• Rota and shift planning
• Performance management

The programs will manage most of your human resources record keeping including payroll and employee records.

Advantages of Cloud-Based Human Resources Software

• Information is stored in 1 hub
• Cost savings and cost effectiveness
• More time efficient
• Accurate insights for strategic decisions
• Boost employee morale
• Increase employee productivity
• Compliance with company rules and procedures
• Better security of employee information

Without a system in place, your staff will be wasting time carrying out trivial and repetitive tasks including data entry. Errors can be prevented as less data is entered manually and a reduction in mistakes will save you money.

Which Companies Will Benefit from Human Resources Software?

All companies will benefit from Human Resources software including those with a large number of staff as the greater the numbers, the more chance of human error. Businesses that have limited office space will find the migration helpful as filing cabinets become redundant. It will also be efficient for those working from home. Businesses that employ seasonal staff will find it extremely beneficial.

Questions to Ask Before Choosing Your Human Resources Software?

• Will the system meet my budget including set up and ongoing costs?
• Will it make HR more efficient and effective?
• Can it grow as my company grows?
• Is the system flexible with good options available?
• Does the software provider offer good customer support – easily contactable so that any issues can be resolved quickly?
• Does it have the features I need?

Ensure the system has the features you want including recruitment automation, leave and time-off requests, onboarding, employee exits and performance management.

Zoho People

The answer from Zoho is Zoho People, a cloud based solution that is suitable for businesses of all sizes. The system features leave management, attendance management, time tracker, employee self-service, form customisation and a lot more. It’s a non-intrusive, robust and easy to use HR software and integrates with Zoho Recruit.

How Can Relativity Help Your Business with its HR Software?

HR software makes real sense for business of all sizes, as it’s cost effective, streamlining business operations and offers solutions that are flexible and can be customised. However research is key and you will need to do your homework, as every platform is different and you will want a system that has the features you need. If you would like to talk to the business technology specialists at Relativity, please call on 01825 280123 or email info@relativity.co.uk for more information.